Terms and Conditions
CONFIRMATION OF RESERVATION
In order to confirm this reservation, we require a deposit of 50% of the total rental amount.
The remaining 50% of the reservation total is due 60 days prior to arrival.
A sixty (60) day notice is required for cancellation. Cancellations that are made more than sixty days prior to the arrival date will incur no penalty. Cancellations that are made between 30-60 days prior will incur a 50% penalty. Cancellations made less than 30 days - no refund. You may choose to purchase travel insurance separately. We highly recommend a travel insurance that would cover trip cancellation & interruption as well as medical coverage.
Cancellations that are made more than sixty (60)days prior to the arrival date will incur a $50 administration fee + the amount of the Paypal fees incurred (if paid Via PayPal).
Payment options include check, credit card or Interac e-transfer. If booking if made within 60 days of arrival date, only credit card payments via PayPal will be accepted.
If a guest must cancel less than 90 days prior to the guest Check-in Date, and if requested by the guest, Anna Maria Island Home Rental will endeavour to re-rent the property for the dates the guest originally reserved. The amount if recouped by Anna Maria Island Home Rental will be given in payment to the original guest, less payment method fees. It is up to the sole discretion of Anna Maria Island Home Rental to advertise last minute pricing strategy in order to re-rent the property. It is not guaranteed by Anna Maria Island Home Rental that the property will be re-rented. Refunds are subject to Anna Maria Island Home Rental's ability to re-rent the accommodation. There will be no refund if Anna Maria Island Home Rental is unable to re-rent the accommodation.
It is strongly recommended that the guest buys travel insurance to cover the cost of your rental in case of a cancellation.
TRIP CANCELLATION INSURANCE
We strongly recommend you buy a comprehensive trip cancellation insurance policy to cover unforeseen events. Anna Maria Island Home Rental does not provide trip cancellation insurance.
DATE OF ARRIVAL / DURATION OF STAY
When making your reservation online you can schedule your arrival date, also called the Check-in Date on Saturdays only from mid-December to the first of September.
Reservations are accepted for a minimum of 7 night stays only. Longer stays are accepted.
CONFIRMATION OF RESERVATION
If you elect to have Anna Maria Island Home Rental make a reservation for you the system will automatically send you a confirmation email containing a link to these terms and conditions. Payment of the booking will be the acceptance of the terms and conditions.
Anna Maria Island Home Rental reserves the right to cancel any reservation subject to issuing a full refund.
A 25% deposit, along with the signed rental contract and proof of ID, is required within 7 business days, to solidify your reservation.
Payment options include check, credit card, wire transfer or Interac e-transfer.
The remaining balance is due 90 days prior to the guest Check-in date.
If the reservation is made within the 90 days prior to arrival, the full payment is due and payable immediately.
All funds are quoted in US dollars.
FEES AND TAXES
All prices are subject to 12% sales and resort tax.
Administration fee is $60
Damage Waiver fee is $75 (non-refundable, see below for details)
As listed on the rental contract, a renter must be 25 years of age and list all adults and children (under 14) staying in the accommodation at any time within their rental period. We do not allow persons under 25 to occupy a vacation rental property unless accompanied by someone over 25 years of age. Proof of age is required.
Additional persons are only permitted in writing by prior Owner approval. If not, unapproved day guests are $70 per day regardless of the timeframe spent on the premises.The renter may entertain a maximum of 4 visiting day guests.
No visiting guest may sleep overnight in the accommodation if this occurs a 25% per person surcharge of the total cost of the reservation will be charged. The management also reserves the right to terminate the rental agreement immediately without refund
A non-refundable damage waiver is a one-time fee of $75. The renter agrees to be responsible for all damages in excess of $1,000 which will be determined if necessary by arbitration. The Damage Waiver covers any 'Accidental Damages' to the interior or exterior of the property. The renter agrees that in the event of failure to agree by arbitration, proceedings will be held in the Manatee County Court. After your departure, the accommodation is inspected by Housekeeping Inspectors. The accommodation must be left in reasonable and clean condition or extra cleaning charges may be imposed by an hourly rate. In the event that it is found that the accommodation incurred careless damage, requires excessive cleaning, or has missing items, the guest acknowledges and agrees their credit card will be debited to replace said items at the fair market price, invoices will be provided if necessary. Customer agrees to pay reasonable attorney fees and all court costs and expenses to enforce this agreement including appellate proceeds with or without legal proceedings.
CHECK-IN and CHECK-OUT TIMES
It takes a lot of work to prepare our homes for your arrival, especially when other parties check out the same day.
Check-in time is at 4:00 pm or later.
Check-out time is at 10:00 am sharp.
Our cleaning teams arrive at our vacation rentals at 10:00 am sharp ready to clean. All guests must depart at this time.
If in the unlikely event there are no other guests checking in or out simultaneously, you may inquire about the possibility of early or late check-ins. Anna Maria Island Home Rental does not guarantee any deviations to its Check-in or Check-out policy,
NOISE & PARKING ORDINANCE
The City of Anna Maria has the following ordinances that are very strict!
An addendum of the City's 'Best Practices' will be included with the rental contract, and signing the rental contract will include your agreement to this addendum.
NOISE ORDINANCE: There is no excessive noise allowed after 10 pm, this ordinance pertains to any loud music or loud sounds coming from the property after this hour. If the police or the Management company is called due to the renters (or their unauthorized guests - see below policy regarding visiting guests) disturbing the peace we do reserve the right to terminate the rental agreement immediately. Any fines incurred by the guest to Anna Maria Island Home Rental or its Owners will be invoiced and paid by the guest within 7 business days.
PARKING ORDINANCE: There is no parking anywhere on the island that is not in a designated parking spot. There is no parking allowed on the grass or seashell yards of 'Sirenia' Vacation Rentals. Designated parking and amount of permitted cars is clearly identified in the rental contract. Any car that is parked with one tire on the street will be ticketed and/or towed.
Anna Maria Island Home Rental and/or its Owners are not responsible for damages resulting from lightning, rain, flood or other natural disasters. No refunds are provided to the Guest if such events occur. Each property has evacuation information, fire extinguishers, flashlights and emergency lighting in the unlikely event of an emergency. We encourage all renters to purchase travel insurance.
At this time, we have a no pet policy. We will be happy to refer you to other trusted rental companies that do allow pets at their vacation homes.
In the event that the renter brings a pet without obtaining Owner authorization a 25% surcharge on the total cost of the reservationwill be charged and the Owner/Management Company reserves the right to terminate the rental agreement immediately without refund.
Our vacation rentals are SMOKE-FREE. Smoking inside will result in a $100 per week minimum extra cleaning charge. Please enjoy your cigarettes outside your accommodations on balconies, patios or by the pool. Guests must use the ashtrays provided. Any extra man hours required for removal of discarded cigarettes, trash or charcoal in the vacation rental yard/property will also incur the extra $100 per week minimum extra cleaning charge.
All local calls and long distance calls within North America are free. If using the telephone for international calls, the Guest must use calling cards, which you may purchase at a retail outlet or the post office. If a calling card is not used then charges for long distance calls are $2.50 per minute for international calls and these will be charged to your credit card.
Anna Maria Island Home Rentals able to host small events such as weddings, rehearsal dinners, anniversary dinners, memorials, receptions, etc. 'Sirenia' Vacation Rentals are Owner operated and are only able to accommodate certain festivities. If you are interested in hosting a function during your vacation, please contact us directly to discuss the possible properties, requirements as well as the rules and regulations involved. Failure to notify us of an event is subject to a 25% surcharge of the total cost of the reservation and/or termination of the rental agreement.
In the event of neighbouring construction, Anna Maria Island Home Rental shall not be held responsible to provide any type of advance notification to incoming guests, as we do not receive any type of notification of new or ongoing construction projects from the City of Anna Maria nor it's Property Owners or Developers (new construction, exterior or interior renovations, pool/landscaping installation, etc…).
In the event of circumstances beyond our control, the Owner/Management Company reserves the right to substitute the accommodation for an equal property or upgrade, if necessary. If this were to happen, i.e. a property is for sale and sells prior to your reservation, we would inform you of any change made to your reservation as soon as possible and prior to you arriving for your vacation.
We care about your comfort and want to provide a safe clean environment for your stay. To accomplish this pest control is carried out at each property four times a year. The guest may be required to admit pest control in order for the property to be properly serviced. The Owner/Management team will communicate this information to you 24 hours or more in advance.
AIR CONDITIONING POLICY
In order to provide a comfortable environment, air conditioning maintenance is carried out four times a year. The guest may be required to provide the air conditioning company admittance in order for the property to be properly serviced. The Owner/Management team will communicate this information to you 24 hours or more in advance.
LAWN & POOL POLICY
In order to provide a clean and safe environment, both the lawn and pool maintenance companies are contracted to service our properties twice a week. The guest is required to provide admittance in order for the property to be properly serviced. The guest may not ask any maintenance company to leave the property before their work is completed. The Owner/Management team will communicate this information to you 24 hours or more in advance to help you plan your stay.
PROPERTIES FOR SALE
There are instances where a property may be for sale. If this occurs, it may be necessary for realtors to show these properties to potential buyers. If this circumstance arises we require the realtor to give us a 24-hour notice so we may inform you of this interruption. We reserve the right to show the property as needed.
There is a lock box located at each property in the event the keyless entry system fails. Renters are required to contact the Owner/Management Company at that time for the lock box code. If the lockbox key is not left in the property there will be a $25 key replacement charge.
This agreement shall be governed and enforced according to the laws of the State of Florida. The prevailing party in any lawsuit to enforce any provisions of this agreement shall be entitled to an award of attorneys fees, cost of expenses for mediation, arbitration, and trial or appellate proceedings. This agreement contains the entire agreement of the parties. It may not be changed orally, but only by an agreement in writing signed by the party against who enforcement of any waiver, change, modification, extension or discharge is sought. Renters cannot assign or transfer this agreement.
RATES / ADVERTISED PRICES
Rates are subject to change without notice on the website. Confirmed booking rates will never be changed unless directed by the customer ie: additional days added.
WEBSITE BOOKING INFORMATION
The information provided, though deemed accurate is not guaranteed. It is subject to errors, omissions, change of price or withdrawal without notice.
Anna Maria Island Home Rental and/or its Owners shall not be liable to guests or to any party for any type of issued violations, including but not limited to, parking tickets, noise complaints, turtle ordinance violations, etc. The sole responsibility lies on the responsible party including any incurred fees.
Anna Maria Island Home Rental and/or its Owners, shall not be liable to guests or to any visiting party for any damages to property or for the injury or death to persons on the premises from any cause whatsoever, including defects in the premises or otherwise: guests shall indemnify and hold harmless Anna Maria Island Home Rental and/or it's Owners, from any and against all liabilities, claims, expenses, fees, loss of use of actions of any and any kind arising out of renters or their guests use and occupancy of the premises. The Owners/ Management Company is not responsible for accidents, injury, death or loss of personal belongings of any kind.
FAILURE OF EQUIPMENT
In the event of failure of equipment to operate, please notify us immediately, so that scheduling of repairs can be made. The Guest expressly waives and relinquishes any rights or claims against the Owner(s) or Anna Maria Island Home Rental for any damage that may result to the guest from lack of maintenance, cleanliness, repair, defect for ordinary negligence. There will be no refund of all or part of the rental amount for any failure of any of the equipment to work. Maintenance of the unit may occur during your stay. In this case, our service contractors may require access to the unit, with or without formal notice.
LOST / FORGOTTEN ARTICLES
Anna Maria Island Home Rental is not liable for any personal items left behind in the properties. The guest is responsible for all mailing and shipping charges, as well as a $25 processing fee for any “lost and found” items requested to be returned to the Guest. Location of lost items may be delayed due to our ability to gain access to the property to look for said items. In the event that items are not located, Anna Maria Island Home Rental, its agents and contractors, shall not be held liable for those items left behind in the property. If the items are found and fail to arrive safely to the guest via courier or mail, Anna Maria Island Home Rental, its agents and contractors shall not be held liable for said items.